Can foreigners rent a room? Explaining how to rent a rental property

There are basic procedures and conditions for foreigners to rent housing in Japan. Below are general steps, but specific terms and requirements may vary depending on the rental property and property management company, so please check.

1. Verifying your status of residence : In order to live in Japan, you must have the appropriate status of residence. Make sure you have the appropriate visa, such as a study visa, work visa, or permanent resident.
2. Obtaining resident registration : Foreigners staying in Japan must obtain resident registration. To obtain resident registration, go through the procedures at your city, ward, town or village office.
3. Proof of Income : A stable income is required when signing a rental agreement. It is common to submit employment contracts, pay slips, bank balance certificates, etc.
4. Presence of a joint guarantor : If you are a foreigner, you may need a joint guarantor. A guarantor is a person who is responsible if the tenant fails to pay rent. If a guarantor is required, a relative or acquaintance living in Japan will generally act as a guarantor.
5. Searching for real estate agents and rental properties : Many foreigners use real estate agents to find rental properties. You can also search for properties using internet real estate information sites and apps.
6. Contract procedure : Once you have found a property, proceed with the contract procedure. Read the contract and important information manual carefully, and sign after understanding the terms and rules.
7. Payment of security deposit and key money : Generally, security deposit and key money are required when signing a rental contract. The security deposit is a security deposit that is refunded when you move out of the property, and the key money is a token of gratitude to the landlord and is not generally refunded.

Also, when considering a rental contract, it is important to check directly with the real estate brokerage company or property management company regarding the specific conditions and procedures.

Next, we will explain the specific method for each item.

How to confirm residence status

The method to confirm your residence status is as follows. Status of residence refers to the visas and permits required for foreigners to stay in Japan. Status of residence is important for foreigners in various situations, such as when renting housing or getting hired.

1. Passport confirmation : The residence status is written on the passport when a foreigner enters Japan. Check your passport and check your visa and immigration status.
2. Confirmation of residence card : Foreign nationals with residence status possess a “residence card” during their stay in Japan. A residence card is issued based on the Alien Registration Act, and includes information such as visa type, period of stay, and name. A residence card will be issued at the government office within 14 days after entering the country.
3. Confirmation of type of residence status : The specific type of residence status is listed on the residence card. For example, if you are an international student, “studying abroad,” and if you are employed, “employed.” The purpose of your stay and permitted activities vary depending on the type of visa.
4. Check the expiry date of your visa : Your status of residence has a set expiration date. You must renew your visa before it expires, or obtain a new visa if necessary.
5. Online confirmation : Information regarding residence status and visas may be available on the website of the Japanese government’s Immigration Services Agency and related online services. You can also consult and check at the relevant immigration office.

The important thing is to carry out the related procedures as soon as possible if there is a change in your residence status or visa. Legal procedures and requirements are subject to change, so we recommend consulting with relevant authorities, lawyers, and other experts depending on your specific situation.

How to obtain resident registration

In order for foreigners to obtain resident registration in Japan, they must take the following steps. Resident registration is a necessary procedure for foreign nationals staying in Japan to legally reside.

1. Obtaining immigration status : First, you need to obtain the appropriate immigration status. Please obtain a status of residence according to the purpose of your stay, such as international student, worker, permanent resident, etc.
2. Go to the government office in your place of residence within 14 days of entering Japan: When foreigners enter Japan, they must go to the government office of their place of residence (ward office, town/village office, etc.) and apply for resident registration within 14 days of entering Japan. Masu. Address varies depending on the rental property and place of residence.
3. Prepare required documents : Several documents are required when applying for resident registration. Generally, the following items are required, but please check with your local city, ward, town or village office for details.
   • passport
   • Residence card
   • Seal certificate (registered seal or bank seal)
   • Rental contract (if you are living in a rental house)
4. Application procedure : Complete the resident registration procedure at the government office. Follow the instructions of the person in charge, submit the necessary documents, and fill out the application form. We may also pay specified fees.
5. Receiving your resident card : Once your application is accepted, you will be issued a resident card. A resident card is a proof of resident registration and may be required for any public institution or procedure.

Once you have obtained resident registration, you should also pay attention to changes related to resident registration, such as promptly notifying the government office if you move or change your address. For detailed procedural information and documentation requirements, please contact your local government office directly or visit their website for information.

How foreigners can prove their income

In order for foreigners to prove their income, the following methods are usually used. Specific requirements and procedures may vary by country or region, so it’s important to check for detailed information. Below are the general steps:

1. Employment contract : An employment contract provided by your employer is a form of income verification. The contract should state the salary, employment period, working conditions, etc. This can be used as part of your regular income verification.
2. Pay stubs : Pay stubs are useful for showing your income. Pay stubs detail your basic salary, allowances, deductions, etc. and may be used as proof of income.
3. Bank balance certificate : A balance certificate issued by your bank can also be used as part of your income proof. This will check your fixed deposit or savings account balance.
4. Employer verification : Proof of income provided directly by your employer is also effective. It includes the employer’s signature or seal and usually has a company header.
5. Income Tax Returns : Past income tax returns or tax returns may also be submitted as part of your income proof. This includes information about an individual’s income and taxes.
6. Work permit : If a foreigner is working, a work permit is also part of the income proof. This is typically submitted with the employment contract.

These documents are usually required to be submitted in English or Japanese. The specific requirements for proof of income will vary depending on the laws and regulations of your location and the institution requesting it. Therefore, it is important to check directly with the relevant authorities in your location, your employer, or the management company of your rental property for specific requirements and procedures.

When a foreigner is asked to provide a joint guarantor

When foreigners sign a rental contract, it is common for foreigners to be required to provide a joint guarantor. A co-signer is a person who assumes responsibility on behalf of the tenant in the event that the tenant is unable to fulfill his or her obligations under the contract. If a foreigner is asked to provide a joint guarantor, please keep the following points in mind:

1. Understand and agree : If you are asked to cosign, it is important that you understand and agree to the responsibilities and legal implications. The guarantor is responsible for paying the rent or compensation for damages if the tenant is in arrears.
2. Selecting a guarantor who lives in Japan : Generally, the guarantor must live in Japan. This is to ensure smooth legal procedures and communications.
3. Submitting proof of income and/or identity : The person being offered as a cosigner may be required to provide proof of income and/or identity. This confirms your solvency and reliability.
4. Credit checks in Japan : Property management companies and rental property owners may conduct credit checks on co-signers. This includes checking your credit report and conducting a phone interview.
5. Understand the terms of the contract : The cosigner must understand and agree to the terms and conditions of the contract. If you have any questions about the content of the contract or the scope of your responsibilities, it is important to ask questions and receive explanations in advance.

When a foreigner is required to be a joint guarantor, their reliability and creditworthiness are generally questioned. It is important for those who provide the property as a joint guarantor to carefully check the contract details and understand their legal responsibilities before agreeing to the agreement.

How foreigners search for rental properties

There are several ways for foreigners to search for rental properties in Japan. Below are the general steps:

1. Using a real estate broker : A real estate broker is a professional agency that provides information on rental properties and supports contract procedures. You can search for properties that meet your desired conditions using major real estate brokerage sites and local real estate brokerage companies. Many real estate agents may be available in English or other foreign languages.
2. Using real estate information sites and apps : There are various websites and apps on the Internet that provide rental property information. Examples include Suumo, HOME’S, At Home, Real Estate Japan, and foreign real estate. You can use these sites to search for properties and obtain detailed information.
3. Direct visit to a real estate agency : You can also directly visit a real estate agency in your desired area for consultation and property searches. By talking with the staff, they may be able to suggest properties that match your specific requests and conditions.
4. Use of Internet communities and bulletin boards : We may also make use of forums for exchanging information on the Internet, such as communities and bulletin boards for foreigners. Examples include the Expats Community and Facebook groups. Other foreigners can share their experiences and get information about rental properties.
5. Use real estate information magazines : Real estate information magazines may be placed near stations, supermarkets, etc. These magazines contain a wealth of property information by region.

When searching for a rental property, it is effective to clarify conditions such as desired area, budget, floor plan, facilities, etc., and search using multiple methods. It is also important to actually view the property and thoroughly check the contract and conditions before signing a contract.

Things foreigners should be careful about when completing contract procedures

When foreigners complete real estate contract procedures in Japan, it is important to understand the Real Estate Transaction Business Act (Real Estate Business Act). This is because, regardless of nationality, real estate agents are obligated to comply with the Real Estate Business Act when brokering buildings or land in Japan.

1. Providing information and explanations before signing a contract : The Real Estate Business Act requires real estate agents to explain important matters and provide documents before signing a contract. It is important for foreigners to thoroughly check and understand the information and contract conditions regarding the property they are considering contracting for in advance.
2. Contract language : Contracts are typically written in Japanese. If the foreigner is not familiar with Japanese, try to understand the contents of the contract with the help of professional advice or an interpreter. You can also request an English translation of the contract if necessary.
3. Receiving a Statement of Important Matters : Based on the Real Estate Business Act, real estate agents are required to provide a Statement of Important Matters before signing a contract. This manual contains terms and conditions, fees, cancellation conditions, etc. Foreigners also have the right to receive and understand this.
4. Things to check when signing a contract : When signing a contract, be sure to check important matters such as the condition of the property, facilities, rent, payment conditions for deposits and key money, contract period, cancellation conditions, etc. In particular, you need to be careful about the arrangements for security deposits and key money, and the conditions for return.
5. Seek legal advice : Real estate contracts are legal transactions and it is wise to seek the advice of a lawyer or other professional, especially when foreigners with different laws and cultures are involved. You can get advice to check and understand the contents of your contract and your legal rights and obligations.

Communication with a real estate agent is important when a foreigner signs a contract based on the Real Estate Business Act. Seek appropriate information and clarification, ask questions when you don’t understand, and seek legal advice if necessary.

How to pay security deposit, key money, and rent

First, I will explain the meaning of each word.

1. Security deposit :
   • Payment timing : Payment is generally made at the time of signing the contract.
   • Refund : If the property is in good condition at the end of the contract, the deposit may be returned. However, if cleaning or repairs are required, the cost may be deducted.
2. Key money :
   • Payment timing : Payment is generally made at the time of signing the contract.
   • Refunds : Key money is generally not refundable. The key money once paid is treated as gratitude to the landlord and as an initial cost.
3. Rent (yachin) :
   • Payment timing : Varies depending on the contract, but is generally paid monthly in advance. Payment deadlines and penalties for late payments are also clearly stated in the contract.
   • Payment methods : Bank transfer, automatic debit from your account, and cash payments are common. Specific payment methods will be agreed upon at the time of contract.
4. Additional costs such as management fees, common area fees, parking fees, etc .:
   • Payment timing : Same as rent, this varies depending on the contract, but is generally paid monthly in advance.
   • Payment method : Same as rent, bank transfer or automatic debit from your account are used.

Notes:

• Payment methods, dates, conditions, etc. are clearly stated in the contract. It is important to read and understand the contract carefully before signing.
• As a general rule, payments such as rent must be made by the specified deadline. Delays beyond the deadline may result in penalties.
• Please be careful to use reliable payment methods and transfer destinations.

Payment methods are often as follows:

1. Bank transfer : It is common to pay rent by bank transfer. The specified amount will be transferred to the account specified by the property management company or landlord. Please be aware of transfer fees and currency conversion.
2. Direct Debit : Another option is to have your monthly rent automatically deducted from your bank account. Procedures may be required at the time of signing the contract.
3. Cash Payment : If your property manager or landlord accepts cash, you can make a physical payment. However, cash payments may be avoided for security and trouble prevention reasons.
4. Credit Card : Some property managers and landlords may accept credit card payments. However, this is not common and may incur a fee.

If a foreigner pays rent, the method of payment is usually agreed upon at the time of signing the contract and clearly stated in the contract.

If foreigners choose bank transfer or automatic debit, they will need to open a bank account and complete the necessary procedures.

The Real Estate Business Act requires that the details of each amount, payment method, and deadline be announced at the time of contract , so if there is anything you do not understand, it is important to ask questions and check the contents of the contract in advance.